We are looking for a self-motivated and high-energy team member to take on multiple marketing, administrative support, and business development duties for a group of high performing sales professionals in a faced-paced commercial real estate office. This person must have the ability to quickly shift gears and coordinate a multitude of tasks within a busy, modern downtown office.
This role requires a business development and administrative professional that can manage, understand, and interpret the multiple functions in high level real estate sales.
This position has room for advancement both in responsibilities and compensation.
CBRE is a Fortune 128 company and is the world's largest commercial real estate company.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Administrative and Correspondence
Tracks, collates and maintains inventory of marketing materials.
Coordinates complex on/offsite meetings and conferences. Schedule appointments, keep calendars and arrange travel itineraries and meeting room reservations for sales professionals and Management.
Coordinating virtual meetings and presentations - verifying technology requirements
When necessary, aiding with reception/internal office duties
File Process (Listing and Deal Cycle)
Ensure Correct Listing Documentation is Drafted and Executed (Listing Agreement, Representation Agreement, Commission Agreement, Confidentialities, Co-Broker, Etc.)
Gather Property Info and Process Listing when Obtained
Monitor Listing Status and Renew Listing when Expired; Regular audits to verify listing status and corresponding property marketing
Process Deal Files with All Required Documents and Vouchers for Closings
Monitor Closing Process and Timeline
Ensure Correct Closing Documentation is Drafted and Executed
File management to ensure all documentation is accessible to the appropriate parties
Maintains CBRE brand, product, office and client messaging and consistency by applying templates to produce marketing materials including flyers, offering memorandums, proposals, tour books, maps, floor plans and qualification packages.
Organizes the preparation and production of customized, client specific property information packages in response to Requests for Information (RFIs) and Requests for Proposals (RFPs).
Design Property Marketing Brochures and Keep Updated
Create and Update Property Marketing Contact Lists
Property Email Blasts and Newsletters - Monitor Stats, Contacts, and Schedule
Manage Team's Listing Website Accounts including: CoStar/LoopNet, Cocie/Catalyst, CBRE Global Listings, DealFlow, etc as appropriate
Communicate Listings with Brokers and Economic Development Partners
Prepare and Send Out Property and Holiday Mailers
Maintain Individual and Team Website
Prepare and Update Case Studies
Order and Remove Signage
Acts as point of contact and liaison with the CBRE Property Marketing Studio
Managing catalogue of 3rd party vendors and managing service process (photography, drones, videos, virtual tours, etc).
Property Tour Searches and Complete Preparation of Tour Packages for Clients
Organizes the preparation and production of customized, client specific Proposal for real estate services and/or Broker Opinion of Value
Lease Proposals Preparation and Responses
Request for Proposals and Responses
Excel Experience Required
Pro Calc (a Real Estate Financial Software Program) and Spreadsheet Deal Comparisons
Code Monthly Expenses through PeopleSoft
Other duties may be assigned.
No formal supervisory responsibilities in this position.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and EXPERIENCE
Associate's degree (A.A.) or equivalent from 2-year college required. 3 years experience providing administrative support to multiple or team of professionals; ability to determine and respond to conflicting priorities preferred. 2 years experience in the Real Estate industry.
CERTIFICATES and/or LICENSES
Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence. Ability to respond to common inquiries or complaints from clients, coworkers and/or supervisor. Ability to effectively present information to an internal department and/or large groups of employees.
Requires knowledge of financial terms and principles. Ability to calculate intermediate figures such as percentages, discounts and/or commissions. Conducts basic financial analysis. Ability to abstract a lease.
Ability to comprehend, analyze, and interpret documents. Ability to solve problems involving several options in situations. Requires intermediate analytical and quantitative skills.
OTHER SKILLS and/or ABILITIES
Advanced skills with Microsoft Office Suite, internet research and web publishing skills. Ability to manipulate basic templates in Power Point, InDesign, Excel, Campaign Logic preferred. Other Software Knowledge & Training will be Involved. Strong marketing knowledge needed.
SCOPE OF RESPONSIBILITY
Decisions made with thorough knowledge of procedures and company policies to achieve set results and deadlines. Responsible for setting own project deadlines. Errors in judgment may cause negative impact to internal and external clients.
Internal Number: 21011023
With broader and deeper capabilities than any other company, CBRE is the leading full-service real estate services and investment organization in the world.
CBRE Group, Inc. is the world’s largest commercial real estate services and investment firm, with 2017 revenues of $14.2 billion and more than 80,000 employees (excluding affiliate offices). CBRE has been included in the Fortune 500 since 2008, ranking #214 in 2017. It also has been voted the industry’s top brand by the Lipsey Company for 17 consecutive years, and has been named one of Fortune’s “Most Admired Companies” in the real estate sector for six years in a row. Its shares trade on the New York Stock Exchange under the symbol “CBRE.”
CBRE offers a broad range of integrated services, including facilities, transaction and project management; property management; investment management; appraisal and valuation; property leasing; strategic consulting; property sales; mortgage services and development services.