Production Coordinator - University Marketing & Communications
Washington University in St. Louis
Location: St. Louis, Missouri
Internal Number: JR62952
The Production Coordinator in Multimedia will manage the day-to-day coordination of photo and video shoots and generally be part of producing high-visibility multimedia productions for a top tier research university. This position collaborates with multidisciplinary teams, coordinates new projects and handles communication with internal team members, freelancers, vendors and campus partners. Responsibilities include intake, prioritization, planning, scheduling productions, organizing â“ in other words, managing and confirming execution of select projects from beginning to end. As part of intake, the Production Coordinator will be responsible for meeting with campus partners and reviewing incoming projects in close collaboration with the Executive Director, Multimedia. Other tasks include creating a scope, navigating processes and deadlines, providing as needed pre-production support (coordinating casting, research, securing and scouting locations, or music sourcing) and on-location assistance. The project scope can vary from a single photo shoot to a social media story to complex, multichannel multimedia campaigns.Â
The ideal candidate is a self-starter and takes initiative to provide solid leadership in support of production management objectives. You are a proactive problem solver and enjoy the challenge of producing visual stories that serve an organizationâ™s mission. You seek out opportunities to learn and grow within a production and creative environment by supporting and managing â“ and in some cases, owning â“ a variety of aspects of production.
This key role reports to the Executive Director, Multimedia, and works continuously to improve and facilitate efficient and productive operations for the Multimedia team, directing traffic (people, creative assets, communications) and advocating for teamwork, collaboration, and harmonious relations both within University Marketing & Communications and across the university.
Primary Duties & Responsibilities
Multimedia Production Management
Maintains a current understanding of the strategic priorities of University Marketing & Communications (MarComm) and the Exec Director, Multimedia. Manages production schedules, workflows, and communications in order to ensure successful photo, video and motion graphics products and experiences for internal team and external stakeholders, including local and national vendors and partners. Coordinates shoot times and locations with external parties. Coordinates production crews. Ensures project management systems are up-to-date, while also appraising and evaluating the effectiveness of operations and workflow regularly and systematically. Contributes to building trust and credibility with university partners by collaborating with others to achieve desired results.
Works closely with the Exec Director, Multimedia on high visibility projects to serve as a key translator of project goals, creative vision, tasks and outcomes. Works with the team and with campus partners to set balances between constraints and freedoms, define communication channels, manage expectations, identify roadblocks and communicate issues. Ensures that multimedia team members assigned to project know about tasks and due dates, and that assignment notifications are sent to freelancers in a timely manner. Coordinates requests for new photo and video production.
Pre-Production and On-Site Production Assistance
Assists with pre-production, as needed, including research, music sourcing, location scouting and asset collection
Assists the multimedia team on photo and video shoots â“ making sure shoot objectives are met, interfacing with partners, setting up and breaking down equipment, and other duties as necessary to facilitate a successful field production.
Visual Content Preparation
Collaborates as needed with the multimedia content manager to upload and log digital and creative assets for wide-spread distribution; explore ways to leverage content for storytelling, and if capacity, create visual content.Â
Benchmarking and Best Practices
Maintains contact with colleagues and professional organizations to assure awareness of trends and developments in multimedia project management; incorporate best practices of higher education peers and leaders; participate in professional development, growth and wellness opportunities.
Other Duties as Assigned
Attends partner meetings as needed. Attend or lead internal team meetings. Plans, strategizes, trouble-shoots and seeks solutions for a wide-range of partner, team or vendor scenarios. Prepares and present about your work.
Three yearâ™s professional experience in a photo and/or video production environment.
A portfolio OR demonstrable background that shows a clear mastery of video and/or photo production workflows in an agency, video production company, higher education setting or related setting.
Prior work experience that required strong organizational skills, attention to detail and managing multiple projects.
Knowledge of video production stages.
Experience putting together video production timelines.
Understands visual storytelling, especially video.
Experience on-set in a commercial or film production environment.
Familiarity with Adobe Creative Suite, including Premiere, Photoshop, After Effects and Bridge.
Familiarity with social media workflows and content for YouTube, Facebook, Instagram and other platforms.
Experience with marketing, visual communications and brand development.
Proficiency in Microsoft Office Suite.
Outstanding interpersonal communication and presentation skills.
Desire and willingness to continually learn and improve through professional development and job opportunities.
Proven ability to foster productive working relationships with diverse constituencies.
Ability to prioritize, organize and communicate effectively in writing and verbally.
Expert attention to detail and accuracy.
Curious, analytical, technological bent.
Ability to work independently and take initiative to move along projects.
Ability to work under pressure and with tight deadlines.
Ability to exercise discretion and maintain absolute confidentiality.
Diplomacy and poise.
Proficiency in Microsoft Office.
Comfortable working in a Mac environment.
High school diploma or equivalent high school certification.
Three years of relevant experience.
$19.56 - $30.35 / HourlyThe salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Washington University in St. Louis is committed to providing a comprehensive and competitive benefits package to our employees. Benefits eligibility is subject to employment status, full-time equivalent (FTE) workload, and weekly standard hours. Please visit our website at https://hr.wustl.edu/benefits/ to view a summary of benefits.
Washington University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration without regard to an individualâ™s sex, race, color, religion, age, disability status, protected veteran status, national or ethnic origin, gender identity or expression, sexual orientation. Women, minorities, protected veterans and the disabled are strongly encouraged to apply.
Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment â“ fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.
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Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.