Communications %26 Marketing Special Events Coordinator (LDA) - Conferences
Location: knoxville, Tennessee
Internal Number: 225876
Communications and Marketing Special Events Coordinator
Limited Duration Appointment
Non-Exempt Market Range 07
This position will plan and carry out implementation of Virtual events, with a strong focus on our virtual/hybrid events. Oversees logistical details of virtual events with some work direction of students and temporary staff. When needed will work with all events and the position will assist with general office duties and other projects as assigned. This position will be a Limited Duration Appointment (LDA) with the option to renew annually up to 3 years.
Plan and manage processes for virtual events by planning, scheduling, and leading the staffing for each event.
Provide training to speakers and staff on the virtual event software.
Prepare contract for hosting virtual events with client to include negotiations on pricing, training speakers, set-up exhibitor/vendors with virtual platform.
Duties includes work with word processing, spreadsheets, registration, virtual and event software, managing communication with coworkers, hospitality partners, clients, vendors, facilities, and providers.
Manage virtual online event implementation. This can include non-traditional and long work hours and is dependent on the event.
Managing event staff, including student workers.
Management responsibilities will include oversight of conference budgets, procurement, vendor relations, client and customer relations, risk management activities, contract negotiations and staff management.
Plan and implement event logistics for large scale summer events when needed.
Ability to manage time well, Skilled in word processing and spreadsheets, Ability and willingness to learn new skills and software, Excellent Communication Skills, Pleasant Attitude, Excellent Customer Service Skills. Excellent written, oral, electronic and telephone communication skills. Excellent negotiating skills. Understanding of handheld communication devices (including wireless phones and radios). Ability to use Microsoft Word, Excel, PowerPoint, and Access in an office setting. Ability to drive a variety of vehicles including cars and large vans.
Our primary mission is to move forward the frontiers of human knowledge and enrich and elevate the citizens of the state of Tennessee, the nation, and the world. As the preeminent research-based, land-grant university in the state, UT embodies the spirit of excellence in teaching, research, scholarship, creative activity, outreach, and engagement attained by the nation’s finest public research institutions.